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(Also note that list items can be up to 41 characters, including blank spaces.) Account Codes in are equivalent to Service Items in QuickBooks, so any Account Codes that are used in must also be created in QuickBooks as Service Items in order to import time. QuickBooks requires a service item for each imported hourly time entry. Check the box below the earnings table that reads, Use time data to create paychecks. Next, select the Payroll Info tab for each user and enter the necessary Payroll Items in the Earnings table as seen below. Note that if you have a vendor and an employee with the same account number, then time will be written to the employee’s timesheet in QuickBooks, not the vendor’s timesheet. If the user in QuickBooks is a vendor (such as a contractor) then enter the unique number on the Payment Settings tab in the Account Number field for the vendor. Locate the Account Number and enter a unique number for the employee in that field.

Edit each employee and select the Additional Info tab. Here is a sample payroll item list:Įach employee in QuickBooks must have the same employee number in. You may enter payroll items for standard time, overtime, double time, and up to 6 types of time off. Setting Up QuickBooks to Recognize Dataīegin by navigating to the QuickBooks Payroll Item list. This is the importer app and you will use it when you’re ready to import your data.ģ.